I’ve written elsewhere of the hazard of setting a blanket auto-respond email message in Microsoft Outlook. Many programs and services have ways for you to tweak these settings so that only your contacts—those people in your address book—receive these messages. (This does not remove the chances of revealing information you don’t want to bad guys, but it does significantly reduce it):
In Gmail, got to settings
and then scroll down to vacation responder.
Make sure you check the button at the bottom of the window Only send a response to people in my contacts.
in Hotmail, you’ll find the same option in Options/Vacation reply.
Microsoft Outlook 2007
Outlook has something similar, so long as your account is on the Microsoft Exchange Server (usually meaning you’re on your office network). There you can also select whether the auto-replies go to people outside or inside your organisation, etc:
There’s no in-built way to do it. Here’s a workaround, explained in more detail here, but it’s not pretty, and it depends on your computer remaining on and connected.
(My thanks to Brett Roberts of Microsoft New Zealand for suggestions.)
Just in case you haven’t heard this elsewhere, Copernic has released a new version of their excellent Desktop Search toolbar that. among other things,
fully supports Mozilla Thunderbird, including indexing of Thunderbird emails, attachments, and contacts. Also announced was support for indexing Eudora emails and attachments and many exciting new features based on feedback from a wide variety of users.
More details here. I’ve always liked Copernic, and it’s good to see they’re really going for it in what is now a crowded marketplace. As their press release puts it,
once again, Copernic, a small business, is beating the big powerhouses – Google, Microsoft – to the punch with this newest version of CDS. There has been talk that Google has plans to announce support for Mozilla Thunderbird very soon, but this newest version of CDS makes Copernic the first vendor to support both Firefox and Thunderbird.
CDS works with Windows 98/Me/NT/2000/XP and Internet Explorer 5.0 or later. It’s probably churlish of me but I’d still like to see the interface make better use of empty space. When you’re searching thousands of documents the difference between seeing 20 matches and 30 is a sizeable one. But this is a minor quibble in a great program.