Tag Archives: Getting Things Done

The Moleskine Multi-Tab Hack

I’ve been experimenting a bit with the excellent Moleskine hack suggested by Jerry Brito for adding Getting Things Done tabs to the notebook. Jerry divides the book into five sections — next actions, projects list, someday maybe list, article ideas, and notes — which I found wasn’t enough for the messed up life I seem to be leading at the moment. I have never quite succumbed to David Allen’s world, and found I preferred to add stuff to specific places, so that I could easily re-read them and follow up on them. So I added sub tabs, which sounds confusing, but isn’t. Well, perhaps it is.

Dsc01638

The basic idea is that there are five main divisions, or colours: Tech (anything tech related, subdivided into notes, ideas for columns or posts, expenses, dealing with the Editor), Personal (moving house, getting married, diary, that kind of thing), Action (the to do stuff, from Now to my Big Picture stuff, which I call 30,000 feet), Dump (anything, from phone numbers to words I want to Google at some point) and Book (for a book I’m writing). Each section is a colour, each subdivision is a tab — actually those sticky labels that are a cross between Post-Its and book markers (which seem to come in five colours anyway).

Now the Moleskine was already in use when I started playing with this, so I found myself just adding the label to wherever I had started one of these lists in the book. I found it better to only allow the tab labels to protrude slightly from the edge of the page, thus:

Dsc01644

To make it easy to find stuff I numbered every right hand page (which takes you up to about 100 in a normal Moleskine) and then used the first page that falls open — the first double page — as an index:

Dsc01643

I know this all sounds kinda messy. But it seems to work. Having the colour coded tabs dotted over a 100–page spread actually makes them easier to find, because it’s very easy to estimate the page you need to jump to — 45 is about half way through, 79 is towards the end, etc. Sure you need to use the index, at least to start with, but I found I quickly got the hang of it. If you liked you could write on the tabs to identify them more easily.

I’m sure this won’t work for lots of people. And one could easily argue that all this extra complexity takes away the simple beauty of a Moleskine. I would probably agree, but this seems to work for me, at least for now.

The Moleskine Multi-Tab Hack

I’ve been experimenting a bit with the excellent Moleskine hack suggested by Jerry Brito for adding Getting Things Done tabs to the notebook. Jerry divides the book into five sections — next actions, projects list, someday maybe list, article ideas, and notes — which I found wasn’t enough for the messed up life I seem to be leading at the moment. I have never quite succumbed to David Allen’s world, and found I preferred to add stuff to specific places, so that I could easily re-read them and follow up on them. So I added sub tabs, which sounds confusing, but isn’t. Well, perhaps it is.

Dsc01638

The basic idea is that there are five main divisions, or colours: Tech (anything tech related, subdivided into notes, ideas for columns or posts, expenses, dealing with the Editor), Personal (moving house, getting married, diary, that kind of thing), Action (the to do stuff, from Now to my Big Picture stuff, which I call 30,000 feet), Dump (anything, from phone numbers to words I want to Google at some point) and Book (for a book I’m writing). Each section is a colour, each subdivision is a tab — actually those sticky labels that are a cross between Post-Its and book markers (which seem to come in five colours anyway).

Now the Moleskine was already in use when I started playing with this, so I found myself just adding the label to wherever I had started one of these lists in the book. I found it better to only allow the tab labels to protrude slightly from the edge of the page, thus:

Dsc01644

To make it easy to find stuff I numbered every right hand page (which takes you up to about 100 in a normal Moleskine) and then used the first page that falls open — the first double page — as an index:

Dsc01643

I know this all sounds kinda messy. But it seems to work. Having the colour coded tabs dotted over a 100–page spread actually makes them easier to find, because it’s very easy to estimate the page you need to jump to — 45 is about half way through, 79 is towards the end, etc. Sure you need to use the index, at least to start with, but I found I quickly got the hang of it. If you liked you could write on the tabs to identify them more easily.

I’m sure this won’t work for lots of people. And one could easily argue that all this extra complexity takes away the simple beauty of a Moleskine. I would probably agree, but this seems to work for me, at least for now.

The Moleskine Report Part I

This week’s column, in tomorrow’s Asian Wall Street Journal and WSJ.com is about Moleskines and how they seem to command the respect of a lot of technorati/blogging elite members (known as BlEMs). Lots of stuff I wasn’t able to include the column, which I’ll feed into the blog over the next few days. Thanks to everyone for their help.

Here to start with is emailed answers by Marc Orchant to my questions about how he uses his Moleskine:

What do you use, exactly, in digital and paper terms?

My primary PC is a Toshiba Portege M200 Tablet PC. It has revolutionized my approach to everything else I use. My primary capture tools are a small NoteTaker wallet I bought at a David Allen Getting Things Done seminar years ago (small notepad and a collapsible Rotring pen) and a small Moleskine journal (actually it’s the sketchbook model – blank pages). I also have a Sony Clie UX50 (Palm OS) that is total overkill for my current PDA usage which is checking my schedule or looking up a phone number when I’m out and about.

How do you use them?

I almost always have the Tablet PC with me and capture as much into this primary system as I can – either with the pen or keyboard). In the less frequent situation where I don’t have access to the Tablet, I use the Moleskine for note-taking of any consequence and for creating and working action lists. The NoteTaker is for quick disposable notes (as in “Honey – can you pick a few things up at the store on the way home?”) or actions I want to get into my task management system on the Tablet as soon as I get back to it.

Why still use paper?

There is an immense amount of satisfaction in writing on paper – we tend to forget that in this digital-toy-crazed world we live in. The Moleskine has lovely paper – crisp, creamy, and smooth – that is a pleasure to write on. I use a four-nib Rotring pen that has a mechanical pencil (great for sketching), a roller ball pen, a bright orange dry-lighter, and a PDA stylus tip – all contained in a very precision-machined metal barrel.

I also enjoy flipping through my journal pages, reviewing sketches, diagrams, and ad hoc notes. With the Tablet PC, I get a near-paper experience but the best thing about paper is that it requires no batteries!

Are you alone, or does everyone you know follow the same practice?

Very few do, actually although, given my status as one of the resident gadget freaks at my office, I have made a lot of people *very* curious ;^)

Do you get odd looks for using paper?

See above. Yes – very definitely.

Do you see any broader significance in all this? Or is it a fad? The demise of PDAs?

I spend a good amount time in the Getting Things Done discussion forums and there seems to be cyclical pattern to the adoption of, tweaking of, and abandonment of electronics like PDAs. I’ve been using a PDA since the original Newton MessagePad and have probably owned at least a dozen different models over the years. Right now (at least), I’m at a stage in my personal cycle where I don’t want to put up with the hassles a PDA presents. Whether it’s battery life, readability in direct sunlight, a cramped and frustrating text entry UI, or the myriad other things that “suck” about PDAs, the Moleskine has none of these issues.

For me, what has killed the PDA is the Tablet PC – but that’s probably another article. It has completely transformed my approach to computing and, as the Storyteller (my actual title – translate in suit-speak to Marketing & PR Director) at a software company that does all of its business online, I *live* in my computer. It is my primary business tool – even more than the telephone in this day of VOIP and a ubiquitous public network.

Do you think paper and digital might merge, a la Logitech’s io Pen, or is that the wrong way of looking at things?

I hope that’s not how it goes. I hope the Tablet PC approach emerges as the winning form factor. I’ve used both. The Tablet (admittedly a more expensive proposition) is an infinitely better solution for students and business people.

Thanks, Marc. Here, fyi, are Marc’s blogs:
http://office.weblogsinc.com (a blog about Microsoft Office)
http://tabletpcs.weblogsinc.com (a blog about Tablet PCs)
http://blogs.officezealot.com/marc (Marc’s Outlook on Productivity)