Tag Archives: Data synchronization

Synchronize Outlook with Others

Collaboration is the next big thing for software. Not that people aren’t trying, but I’ve not yet come across something that really solves the problem of people working together, needing to be able to see the same information etc. Here’s a new and quite simple offering that will synchronize your Outlook folders with other internet users:

OLFolderSync can synchronize any Microsoft Outlook folder with anyone else’s (except Drafts, Outbox, Sent Items and Deleted Items). The folders you allow to be synchronized will do so in the background by e-mail. You can easily synchronize Outlook folders through the internet without the need for both parties to be online at the same time.

If you have private data elements on Outlook you can exclude them from the synchronization process. It is also possible to synchronize only objects of a user defined category.

The German company that does this, Somebytes Software, suggests this would be useful for letting your

    • PA add and amend appointments, tasks or other Outlook objects while on the other side of the world.
    • Synchronize birthday dates with friends and family.
    • Work with a synchronized Outlook calendar, tasks and other documents across your team.
    • Synchronize Outlook data on your laptop with your desktop.
    • Check appointments with those of colleagues on the road.
    • Check club/association schedules with that of other members.
    • Facilitate schedules to team members.

All pretty useful stuff, though a little steep at $72 for a two person license. The web site is not easily navigable, but there seem to be other products that focus on synchronizing particular parts of Outlook, such as the Calendar, Tasks, or Contacts.

Update: A Sneak Look Through The New Windows

 Further to my earlier post about the delays behind the next version of Windows, Paul Thurrott of Windows & .NET Magazine has gotten hold of some screenshots of what is codenamed Longhorn that perhaps show they’re further down the road than we thought. His conclusions?
  • this Windows version will finally fulfill Microsoft Chairman and CEO Bill Gates’s goal of making Windows the center of our digital lifestyle.
  • Longhorn will offer a sound volume “mix” so that users can independently control any software that generates sound; in one of the screen shots, the volume for Microsoft Outlook’s new mail sound and the main speaker volume are independently controlled.
  • Continuing the Activity Center work that began with Windows Me, Longhorn aggregates common elements into central locations, rather than requiring users to navigate around the system and control discrete elements independently. For example, instead of requiring users to independently synchronize equipment such as portable audio devices, Pocket PCs, and USB memory fobs and software elements such as Offline Files, a new Longhorn SyncManager control panel will give users a central location for managing synchronization tasks. From this
    location, users will be able to set up all device and software synchronization partnerships, manage devices, and perform other related activities.